Careers > Opportunities > Executive Assistant

Executive Assistant

Posting Date : 18 Aug 2025
Department : Senior Management
Job Number : 000000

Responsibilities

Provide professional secretarial support to the senior management and handle office administration.
Act as the primary liaison between senior executives and internal/external stakeholders.
Manage the senior executives’ daily calendars, including meetings, appointments and activities.
Coordinate logistics arrangement ofconferences, meetings and corporate events.
Receive, screen and direct incoming calls, visitors, mails and emails.
Organize all aspects of business travel arrangement of the senior management.
Provide general administrative support, including managing office supplies, handlinginvoices and expense reimbursements.
Handle and manage confidential documents and information with the highest level of discretion and professionalism.
Supervise a small team including administrative staff and driver, and ensure tasks are delivered with high quality.
Ad-hoc assignments as assigned by the Senior Management.

Requirements

Bachelor’s degree in Business Administration or a related field.
Over 5years of experience in Secretary / Executive Assistant in serving senior management level.
Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
Detail-minded, high level of professionalism and discretion in handling confidential information.
Excellent written and verbal communication skills in both English and Chinese (Cantonese and Putonghua).
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Approachable with the ability to communicate professionally with all levels.
Flexible and easy adapt to changing priorities and work in a timely manner.
Proactive and resourceful approach to problem-solving.
Exposure to the aviation industry is an advantage.
Candidate with less work experience will be considered as an Administrator.

Online Application

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Other Application Methods

Download the application form and send a full resume with current/expected salary and quote the reference number to

Email

hr@haesl.com

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